East Cornwall Harriers Committee Meeting 14^th June 2005

Present: Miles Coleman, Jane Coleman, Revis Crowle, Andrew Lord, Amanda Erith, Hilary Clatworthy, Pat Parritt, Alan Green and Oli Jones

Apologies: Hilda and John McKinley

Matters Arising:

1) Direct Debits and Standing Orders for subs on affiliation – Alan agreed to have done this by next meeting

Previous minutes agreed and approved.

Correspondence:

Letters of thanks from Children’s Hospice SW and Merlin Project re Cornish Marathon donations.

Emails from Mike Erith

Treasurers Report:

Cheques have been sent to charities from 2003/04 Cornish Marathon

Balance in bank £3555.66CR

New signatory agreed as Revis - Alan to obtain new mandate.

Junior section:

· Equipment returned

· Mike resigned as a coach in Cornwall

· Oli and Revis to share Mondays children’s section and use a rota system

· Child protection discussed and new form to be used and registration procedure

· Mark agreed to check the ratios of children to coach in Futures literature

· X – country we will organise slightly differently letter to schools re our intent (Jane)

· Oli – devise a new child protection policy for the Club by next meeting

Database/Website:

Need an up to date list of members email - request to go out with membership letters along with details of improved website. All agreed Mark Davidson has done an excellent job

Subscriptions:

Agreed additional Sports and Social Club fees to be added as follows:

· Adult - £14

· Child - £5

· Family - £25

Equipment:

At the moment in Revis and Johns possession. Will purchase storage unit for everyday items and larger items in Amanda’s shed!

Revis will assess her requirements for any additional equipment. May be funding available.

Cornish Marathon:

Hilary reported that venue has changed to Pensilva School due to double booking at Millennium House. We can use the showers at Millennium House and school kitchen.

AOB:

· We need to attend next Sport and Social Club meeting re notice board, access and trophies.

· Send thank you letter to Kevin (Jane)

· Forum – Amanda and Pat attended, Hilary to contact Keith Reed about composite team

· Forum – We need to supply some marshals for Saltram 5k and DML 5k was too long – Revis to announce at training

· P.B.s to Mark Davidson for website

· Child protection courses – need to publicise when we have the dates.

· Amanda to send out a Health Questionnaire to members with letters

· Need to discuss Handicap Race next meeting

· Attend next Cornwall County Athletic Assoc meeting Jane and Hilary

· Mark – work needs to be done on Club Futures. Invite Zoe Harris (CDC) and Jacqui Brett to a meeting in Autumn

Date of next meeting: 19^th July 2005 at 8 p.m. Lux Park